The Best Online Collaboration Software for 2023 | PCMag

Collaboration apps have revolutionized the way people work together, providing efficient tools for team communication and task management. These apps enable seamless teamwork, even when team members are working remotely. In this article, we will explore some of the best online collaboration software options available in 2023.

One popular collaboration app is Todoist, which excels in shared task management. Ideal for individuals and small teams, Todoist Premium offers an affordable annual cost and a range of features to enhance productivity. With its user-friendly interface and compatibility with various platforms, Todoist is a reliable choice for managing and assigning tasks.

Asana is another top pick, especially for workflow management. It is highly customizable, making it suitable for teams that require flexibility in task management. Asana offers a wide range of features, including list-making, task tracking, and workflow management. Its strength lies in its ability to adapt to different work styles and requirements.

For teams looking to enhance collaboration, brainstorming, and idea sharing, Miro is an excellent choice. This online collaborative whiteboard app provides real-time and asynchronous collaboration features. With its diverse range of tools and templates, Miro facilitates effective remote teamwork and boosts team cohesion.

Slack stands out as the best tool for team communication, offering a feature-rich messaging platform. Whether you are part of a small team or a large organization, Slack provides a personalized and highly customizable space for online conversations. Its layout and integrations make it a favorite among users.

Teamwork is a comprehensive project management tool suitable for small to medium-sized teams that work with clients. It offers billing and invoicing features, making it ideal for teams involved in client projects. Teamwork is known for its user-friendly interface and the inclusion of essential project management features.

Zoho Projects is a budget-friendly project management app designed for small businesses. It offers simplicity, affordability, and scalability, making it an excellent choice for teams that expect future growth. Zoho Projects provides a solid foundation for managing projects effectively.

Airtable is a collaborative work-management tool centered around relational databases. It offers extensive customization options, allowing teams to tailor the app to their specific needs. From managing editorial calendars to organizing inventories, Airtable provides a versatile platform for collaboration and information management.

LiquidPlanner is a unique project and resource management tool that excels in handling schedule and workload changes. It offers automatic adjustments to accommodate shifts in plans, ensuring efficient resource allocation. While it may require some time to learn, LiquidPlanner offers significant benefits for teams that invest in understanding its capabilities.

Podio is an online collaboration app that serves as a centralized hub for various collaboration tools. Users can customize their collaboration space by adding apps for specific purposes, such as project management or event planning. Podio’s flexibility and customization options make it a valuable tool for organizations seeking a tailored collaboration experience.

Basecamp provides an easy-to-use collaboration space with structured modules for different collaboration efforts. It guides teams through task tracking, file sharing, discussions, and announcements, streamlining the collaboration process. With a flat monthly price and support for large organizations, Basecamp offers a cost-effective solution.

Mural is an online collaborative whiteboard app that facilitates group brainstorming and communication. While similar to Miro, Mural offers slightly different features and templates. It is a valuable tool for teams looking to incorporate online whiteboards into their collaborative workflow.

Smartsheet stands out for its automation capabilities, allowing teams to streamline repetitive tasks. Automations enable teams to create commands based on specific triggers, saving time and effort. While it may have a steeper learning curve, Smartsheet is a powerful tool for managing tasks efficiently.

Finally, Trello is a straightforward collaboration tool based on the Kanban method. It excels at organizing, managing, and tracking simple tasks and workloads. Trello’s

user-friendly interface and scalability make it an effective collaboration tool for teams of all sizes.

In conclusion, the best online collaboration software options for 2023 offer a wide range of features and functionalities to enhance teamwork and productivity. Whether you need shared task management, workflow organization, whiteboard collaboration, messaging capabilities, or project management tools, there is an app available to suit your specific needs. Consider the strengths and features of each app mentioned above to determine which one aligns best with your team’s requirements and preferences. With the right collaboration software in place, you can streamline communication, improve task management, and achieve greater efficiency in your team’s work processes.

Source: https://www.pcmag.com/picks/the-best-online-collaboration-software

The 25 Best Online Collaboration Tools of 2023: Work Better Online

The 25 Best Online Collaboration Tools of 2023: Work Better Online
Cloudwards.net may earn a small commission from some purchases made through our site. However, any affiliate earnings do not affect how we review services.

Table of Contents

Online work has become ubiquitous in recent times, and businesses and teams depend more and more on online . However, with so many co-working apps out there, finding the right ones for your team can get confusing.

To make things easier for you, we’ve put together our picks for the 25 best online collaboration tools for chatting, video calls, document and file sharing, project management and more.

Companies and organizations can to organize their office life, and many can be used by individuals, too. Plus, as remote learning becomes commonplace, good online collaboration software can help reduce the distance between teachers and students. These collaboration tools can be , even if you’re just a college student looking for a way to organize your team project.

Our list provides both paid and free options so that you can find the you need, no matter your budget. So without further ado, let’s take a look at the best tools for collaboration online.

Chat tools are essential for any modern company, and finding a good chat platform can make or break your team’s communication. These tools can ease remote communication and provide a convenient way to share ideas. Plus, most chat apps have useful features, such as file and .

Some communication tools follow a more traditional route, offering little more than the essential chat functions. On the other hand, apps like Slack give users much more flexibility with lots of customization options. There are even some outside-the-box solutions, like Chanty’s kanban boards and Yammer’s social network-like interface. Let’s look at the best chat apps for teams.

1. — Powerful and Flexible Chat App for Teams
Pros:

Cons:

This is no stranger to the business world. Slack is one of the biggest names in online communication, and for good reason. It provides everything you would expect, such as real-time messaging and file sharing, and supplements that with over 2,200 third-party . It has an excellent free plan, though its paid plans are a bit pricey and there are cheaper .

Pricing:

2. — Slow-Paced and Organized Team Chat
Pros:

Cons:

Unlike Slack, Twist doesn’t focus on real-time messaging. Instead, teammates leave comments on different topics, which are organized within channels. This structure makes it easy to keep track of your team’s communication. Plus, there’s an instant messaging function for quick one-on-one communication. It’s cheap too, with an excellent free plan, plus a 50-percent discount for schools and nonprofits.

Pricing:

3. — Messaging App for Productivity
Pros:

Cons:

Chanty is an off-beat chat tool that organizes chats into a kanban-style task board. Team members can be added to a task, which is a chat room and an item on a at the same time. It may sound a little odd, but it can be a great way to improve productivity because you’ll always know how far along your team’s tasks are. The free version has some limitations, but thankfully Chanty’s paid plan is very cheap.

Pricing:

4. — Cheaper Slack Alternative
Pros:

Cons:

Flock markets itself as a cheaper version of Slack, and it offers similar functionality. It has instant messaging, with communication organized into channels, just like Slack. There’s even a good number of app integrations. Its pricing isn’t that great, though, being only slightly cheaper than Slack, plus its free plan has a few features cut out or significantly limited.

Pricing:

5. — Open-Source Messaging App
Pros:

Cons:

Rocket.Chat is one of the most customizable chat apps thanks to its open-source nature. With a bit of coding know-how, you can tailor Rocket.Chat to fit your exact needs. You can even save a few bucks by using the self-hosted free version. However, its features can get confusing and the setup is complicated. Some features are limited to the more expensive paid plans, as well.

Pricing:

Although chat apps can facilitate fast communication, there’s nothing like a face-to-face conversation. Video conferencing software has become indispensable because of social distancing norms, with the likes of Zoom becoming household names. Here are our picks for the best video conferencing tools.

6. — Easy-to-Use and Reliable Video Conferencing Tool
Pros:

Cons:

Zoom has proven itself to be a favorite for schools and businesses alike, offering excellent video and audio quality, as well as stable connections. You can even set a virtual background if you like. Although its free plan can host up to 100 people in a single call, that call length is limited to 40 minutes. The paid plans offer more call time and participants, but Zoom is costlier than other communication tools.

Pricing:

7. — Video Conferencing by Google
Pros:

Cons:

Google Meet comes with the G Suite, along with and Google’s document-editing apps. It’s pretty cheap, with a free option that can host up to 100 participants for an hour-long meeting. It also integrates well with Google’s other services. For example, you can schedule Meet calls in the Calendar app. It’s missing some features, though, such as a built-in whiteboard, which you can only get as a third-party extension.

Pricing:

8. — Powerful Yet Affordable Video Calling App
Pros:

Cons:

Microsoft has been integrating the popular Skype for Business into its Teams platform for a while, and , it will be completely folded in. Teams comes packaged with the rest of the Microsoft 365 suite, which includes and the Office 365 apps. Microsoft 365 is surprisingly cheap while offering more cloud storage than G Suite. is also available for free, but it requires signing in.

Pricing:

9. — High-Quantity Video Conferencing at a Price
Pros:

Cons:

GoToMeeting is an enterprise-oriented video conferencing app. It offers HD video chat and comes with some nice features, such as screen sharing and a whiteboard. It can host a high volume of participants, up to 3,000 for its highest precinct tier. However, its pricing can leave your wallet feeling light, especially because its free plan hosts up to only three people.

Pricing:

10. — One-Click Video Conferencing
Pros:

Cons:

Formerly known as Appear.in, the newly rebranded Whereby is an excellent choice for small businesses and teams. It offers a one-click solution for video chatting by sharing a link to your chat room. The free version is limited to four participants, and the paid plans upgrade that only up to 50 participants. Small teams and students will benefit the most from Whereby’s free plan.

Pricing:

Project management tools help your company organize its projects by giving you an overview of your team’s tasks. The can help your team power through tasks and reach deadlines by laying out tasks and timelines in an accessible manner.

Here, we’ve laid out our favorite for project organization.

11. — Project Management Made Simple
Pros:

Cons:

Monday.com is an excellent cloud-based project management tool. It’s easy to use, organizing your team’s work into tasks, with different ways of displaying tasks, such as timelines and charts. There are many ways to customize tasks and add fields to them, but you can’t subdivide your team members’ tasks.

Monday.com is a cheap collaboration tool for small businesses, which comes with a .

Individual

Basic

Standard

Pro

Enterprise

12. — Cheerful Task Management Tool
Pros:

Cons:

, rather than project management. It’s easy to use, with a list of tasks that you divide into subtasks. Asana motivates your team with “celebrations,” which reward users for getting a task done, usually with a little animated unicorn. It has a generous free plan for up to 15 team members, plus its paid plans are well-priced, if not the .

Premium

Business

Enterprise

13. — Kanban Board for Simple Team Projects
Pros:

Cons:

Trello isn’t the most feature-filled collaborative tool out there, but it can be useful for teams that don’t need more than a basic . Trello’s interface makes it , offering only an overview of your tasks. You can comment on tasks, but you can’t divide or edit them in any meaningful way.

Free

Standard

Premium

Enterprise

14. — Collaboration Platform Packed With Features
Pros:

Cons:

No matter how complicated your team’s projects are, . Wrike has subtasks, calendars, event streams, in-depth reports, and more. The downside to this approach is that its interface can get a little complicated. Surprisingly, all those features won’t drain your wallet, and there’s a free plan, as well, albeit somewhat limited.

Free

Team

Business

Enterprise

15. — Timelines for Team Collaboration
Pros:

Cons:

If Gantt charts are what your team needs, . TeamGantt makes time tracking easy by organizing your projects into a timeline that gives you an overview of what is going on and when. Its interface is intuitive and easy to pick up. TeamGantt offers a free plan for up to three users, but its paid plans are expensive for what they offer.

Lite

File sharing is indispensable for any team’s collaboration effort. Cloud storage services, such as , let you store and share files, and document editor integration lets multiple team members collaborate on a single file. Some cloud services have specific features that help your team members .

It’s imperative that the sharing platform doesn’t interrupt the flow of teamwork. The best file-sharing tools can lead your team members to success by offering comprehensive sharing and permission editing features. Here are our favorite collaboration tools for sharing.

16. — The Best Cloud Storage for Sharing
Pros:

Cons:

Sync.com is a cloud storage platform, and it’s our , along with pCloud. It has a smattering of sharing options, including password-protected sharing links, expiry dates, download limits, link activity tracking and more. Sync.com has a , but its advanced sharing options are only available with its very .

Pro Teams Standard

Pro Teams Unlimited

17. — File Storage With Productivity App Integrations
Pros:

Cons:

Egnyte Connect is an that integrates with both G Suite and Office 365. That’s a rarity offered by only a handful of storage clouds, such as Box. Although Egnyte is very secure, it’s not a service, like the more expensive . Its various , considering the online collaboration options Egnyte provides.

Business

Enterprise Lite

Enterprise

18. — Powerful Document Editing for Teams
Pros:

Cons:

Google Docs is one of the best free online collaboration tools because of its tight integration with the rest of the G Suite, most importantly . All of your Docs files are kept in Google Drive, which lets you and set detailed editing permissions. Docs is free for all Google users, plus it comes with G Suite for teams that collaborate using Google.

19. — Tried and Tested Document Editing
Pros:

Cons:

Microsoft Office needs no introduction, and Office 365 is its online incarnation. Office 365 comes as a part of the cheaply priced Microsoft 365 package, and it’s also available for free for standalone use. It integrates with OneDrive, which lets you share files for team collaboration, similar to Google Drive and Docs, though its sharing features leave something to be desired.

Pricing:

20. — Cloud Storage for Collaboration
Pros:

Cons:

, with millions of subscribers around the world. It’s a mature cloud storage service with stellar sharing options. You can share editing or viewing links, restrict downloads, and set passwords and expiration dates for links. Best of all, and G Suite. Its paid plans might be a little north of your budget, but you can try them out for free for 30 days.

Professional

Professional + eSign

Standard

Standard + DocSend

Advanced

Not all collaboration tools fit into an exact category. Some

collaboration software just refuses to be put into a box, finding its own niche of users by offering something that competitors don’t. The following services are all top-notch software for collaboration that doesn’t fit into any of our previous categories, but we still believe they are some of the best online collaboration tools.

21. — Project Management for Coding Teams
Pros:

Cons:

GitHub is a code hosting site that helps teams of coders collaborate on projects. If you need to work together with other programmers, GitHub can help your team keep track of all the different versions of your project’s code, and it provides communication tools to help teams coordinate better. Its free plan is generous, and its paid plans are affordable, even for freshly baked programmers working out of their garage.

Pricing:

22. — UX Design Prototyping for Teams
Pros:

Cons:

Invision can help get your projects off the ground by offering powerful tools for creating an intuitive user experience. Invision lets you create app prototypes with clickable buttons, which you can then share with your teammates and clients. You can even get feedback right within Invision, plus manage your project via its dashboard. Small teams can use the free plan, but larger projects will require a paid subscription.

Pricing:

23. — Easy-to-Use Time Management Software
Pros:

Cons:

If you’re having a hard time keeping track of your team member’s work, Time Doctor can help with that. Time Doctor is a time management service that gives team leaders a real-time overview of what team members are doing. Its default settings let teammates check in and out of tasks, but it has some intrusive options, as well, such as scheduled screenshotting.

Pricing:

24. — Brainstorming Visualized
Pros:

Cons:

MindMeister is a collaboration tool that lets teams visualize ideas for their projects by creating mind maps. These mind maps are presented as bubble diagrams that can link written ideas and images together. This can be very helpful in the early stages of projects but isn’t too useful for project development. There’s a free version that has some limitations and a paid version that’s very affordable.

Pricing:

25. — Bug Reporting in Your Browser
Pros:

Usersnap is a quality assurance and collaboration tool that lets you comment on website bugs and issues in the browser, without requiring an extra bug reporting app. It’s one of the best online collaboration tools for website designers because clients don’t need to create an account to leave feedback. Unfortunately, its pricing is a bit high for what it provides, and there’s no free plan.

Pricing:

Final Thoughts
Online collaboration is here to stay, and your business needs to find the right tools for it. Online teamwork tools can help your company find a workflow that fits its style, and a communication platform that will let teammates collaborate the way they need to.

That’s it for our roundup of the best online collaborative tools for business. We hope you’ve found the right fit for your team’s projects in one of these 25 services. Did your favorite make it onto the list? Which collaboration tools does your company use? Be sure to let us know in the comment section below. Thank you for reading.

FAQ

Source: https://www.cloudwards.net/online-collaboration-tools/

10 Best Cloud Collaboration Tools in 2023 [Increase Productivity]

Cloud collaboration tools have become increasingly popular and effective for businesses, especially in the wake of the disruptions caused by the pandemic. These tools not only enable teams to share and collaborate on projects in real time but also help them connect with customers without any geographical or financial constraints.

One of the key advantages of cloud collaboration tools is their ability to reduce paper waste and save money for companies. By providing a centralized hub for document and file storage, these tools prevent information overload and make it easier to manage and access files. Moreover, since these tools are accessible from anywhere, they also enhance productivity by enabling employees to work remotely or while traveling.

Choosing the right cloud collaboration tool can be challenging due to the plethora of options available, many of which offer similar features and integrations with other productivity tools. To simplify the decision-making process, here is a list of the top picks for cloud collaboration tools.

The list is divided into two categories: productivity tools and cloud storage tools. While productivity tools focus on facilitating communication and collaboration, cloud storage tools are ideal for storing and sharing large files. By combining both types of tools, users can experience better overall cloud-based collaboration, with faster access to documents and improved efficiency.

When evaluating cloud collaboration tools, several factors should be considered. These include effective communication and collaboration features, secure data management and privacy controls, and compatibility with various devices and operating systems. The best collaboration platforms should offer internal chat, file uploads and storage, and support for distributed teams.

Top picks for cloud collaboration tools that can enhance team productivity and collaboration include:

1. Microsoft Office 365: This tool offers a comprehensive set of collaboration features, including shared mailboxes, centralized administration, and high availability. It combines various Microsoft tools, such as Word, Excel, PowerPoint, OneNote, and Outlook, to facilitate quick document creation and sharing. Microsoft Office 365 is available in both free and paid versions, with the latter offering more storage and full functionality.

2. Google Workspace: Google Workspace provides features like instant messaging, file sharing, and mobile document access, making it an excellent team messaging app. Users can collaborate in real time on documents, spreadsheets, and presentations, as well as create custom spaces for sharing with coworkers. Google Workspace offers a free version with limited storage and usability, as well as paid plans for advanced usage and higher file storage capacity.

3. Slack: Slack stands out as a chat and collaboration tool with dedicated channels for specific projects, custom emojis and pins, and seamless integration with other apps. It offers a user-friendly interface and features like direct messaging, similar to platforms like monday.com or Asana. Slack has both free and paid versions, with the latter providing access to powerful integrations.

4. Microsoft Teams: Microsoft Teams is a robust productivity tool that helps teams stay connected. Its deep integration with the Office 365 suite enables easy document sharing from applications like Word, Excel, and PowerPoint. Teams is available for free with limited users and storage, while paid options offer more users and proportional additional storage.

5. Google Meet: Google Meet is a free and easy-to-use productivity tool for collaboration. It allows users to invite collaborators via email, share screens, and initiate video calls effortlessly. With features like high-definition audio and video calls and screen sharing, Google Meet can boost productivity. The paid versions offer expanded meeting capacities and integration with Google Workspace.

In addition to productivity tools, having a reliable cloud storage solution is crucial for effective collaboration. Some recommended options include:

1. Sync.com: Sync.com is a secure and user-friendly cloud storage service that excels in collaboration. It offers an intuitive interface for easy file sharing with individuals or groups, both within and outside the organization. Sync.com’s file-versioning feature supports various file formats and ensures encrypted storage for enhanced security. The pricing structure includes free and paid team plans

starting at $6 per month.

2. Dropbox: Dropbox is a popular cloud storage tool known for its user-friendly interface and solid security. It allows easy file sharing and collaboration with others. Unique features include the ability to store photos and videos from mobile devices and share specific folders with individuals. Dropbox offers a free version with limited storage and several paid plans starting at $11.99 per month.

3. Google Drive: Google Drive is a versatile cloud storage tool that enables collaboration on documents, spreadsheets, and presentations. It allows users to share links for others to view and provides seamless integration with other Google services. Google Drive offers a free version with limited storage and paid plans that can be customized based on usage and storage needs.

By utilizing these recommended cloud collaboration and storage tools, teams can enhance their productivity, streamline communication, and effectively collaborate on projects. These tools offer a range of features, secure data management, and compatibility with various devices and operating systems, making them suitable for diverse team environments.

Source: https://www.cloudwards.net/cloud-collaboration-tool-roundup/

Best online collaboration tools of 2023 | TechRadar

The workplace landscape has shifted towards collaboration, with teams no longer working in isolation. To maximize efficiency and productivity, it’s crucial to have the right online collaboration tools. These tools come with various features and functionalities to support both general and specialized tasks. They should be user-friendly, promote clear communication, and facilitate problem-solving within an established workflow.

Microsoft 365 is a popular choice, despite not being initially associated with collaboration. It is the leading office suite and offers seamless integration with other Microsoft tools. Teams can collaborate directly on documents, such as spreadsheets, presentations, and reports, across different devices and operating systems. With cloud hosting, it ensures accessibility from Windows, Mac, Android, and iOS platforms. Microsoft 365 pricing starts at around $7/£6/AU$10 per month for individuals.

Slack is another powerful collaboration tool used by millions worldwide. Available on mobile and desktop, it allows users to send direct messages, share files, and organize conversations into different channels. Video calling is also supported, offering more in-depth discussions. Slack integrates with services like Google Drive, Dropbox, and Box. While a free version is available, the Pro plan costs around $7/£6/AU$10 per month, accommodating up to 50 people.

Asana, a veteran in the collaboration space, focuses on project tracking and communication. It helps companies stay organized, set deadlines, and assign tasks. The platform offers features like to-do lists, reminders, and search functionality for easy access to past work. Notable companies such as Intel, Uber, Pinterest, and TED rely on Asana.

Miro is a multipurpose online collaboration tool that bridges traditional and modern working practices. It revolves around boards and offers templates for different purposes, including mind maps, Kanban boards, and timelines. Its extensive feature list covers various aspects of business processes, making it suitable for research, design, and presentation. Miro emphasizes security and offers reasonable pricing. However, it could improve its support channels.

Trello is an accessible web-based collaboration tool that organizes projects and facilitates teamwork. Users can create boards or lists and assign tasks to different teams. Commenting on cards allows for quick feedback. Trello integrates with apps like Evernote, GitHub, Google Drive, and Slack. While a free version is available, premium options provide access to additional features.

Podio is a flexible platform for work and communication, enabling users to organize tasks and delegate work. It offers file sharing, project tracking, and feedback functionalities. Podio’s mobile apps are reliable, and it integrates well with third-party services like Dropbox, Google Drive, Evernote, and Zendesk.

Ryver is similar to Slack and emphasizes effective communication and task management. Users can create multiple teams and categorize them accordingly. The app features filters for controlling visibility and offers native clients for various operating systems. Ryver also provides a premium version for enterprise use, offering additional features like workflow automation and Single Sign-On.

These online collaboration tools cater to different needs and preferences. Choosing the right tool depends on factors such as team size, project requirements, and budget. By leveraging these tools, teams can enhance their collaboration, streamline workflows, and achieve better outcomes.

Source: https://www.techradar.com/best/best-online-collaboration-tools

The 4 best cloud collaboration software for small businesses

Sure, I understand that you want me to summarize a text that is at least 500 words long, without using specific words or phrases mentioned. However, since you haven’t provided any specific text for me to summarize, I won’t be able to generate a summary for you. If you could provide the text or specific details about it, I’ll be happy to assist you further.

Source: https://www.ringcentral.com/us/en/blog/cloud-collaboration-software/

The 15 best collaboration tools for productive teams – Workable

15 collaboration tools for productive teams
On average, how many emails do you exchange with co-workers everyday? And how much time does it normally take to brief your team on goals or progress? If your answers make you cringe, you should consider updating your collaboration tools.

Team collaboration software is on the rise. From communication to project management, offers an abundance of options. More online collaboration tools spring up every year, while existing ones are constantly improving their features and functionality. Some companies grow and thrive through , a collaborative management structure.

Here’s a list of 15 of the best collaboration tools that can support your team’s needs:

Communicate with your team
People can’t collaborate if they don’t communicate. From instant messaging to video conferencing tools (the best ), there are many options for team collaboration tools:

1. Flowdock
is a group and private chat platform. Its most interesting feature is its team inbox which aggregates notifications from other channels, like , Asana and customer support tools.

2. GoToMeeting
is an online video conferencing software that allows users to schedule meetings and share screens. It’s one of the most popular video tools with millions of users.

3. Slack
is a popular and well-crafted platform offering instant messaging, file transfers and powerful message search. It has many features and dozens of integrations with other tools like Trello and Intercom.

4. WebEx
Cisco’s provides personalized video meeting rooms where users can to host and join meetings. People can use WebEx for team collaboration, webinars, training and customer support.

Manage projects and tasks
Project management tools are critical. Who can coordinate effectively when they can’t monitor task progress or keep track of objectives?

5. Asana
One of the most well-known project management tools, allows users to assign tasks to other members, add followers to projects and monitor deadlines. It’s very useful as a to-do list or calendar for strategic planning.

6. Dapulse
is a collaboration tool that helps you communicate, set objectives and assign tasks. Its big advantage: it has a great visual design so it’s easy to understand and work with.

7. ProofHub
is a work management tool that offers a comprehensive suite of collaboration and project management functions. On this platform, you can organize files, plan and monitor projects and discuss with colleagues and stakeholders. ProofHub also lets you review and approve files through an online proofing tool.

8. Redbooth
is an easy-to-use project management tool. Its platform allows users to plan and collaborate through many functions from video conferencing to creating Gantt charts.

9. Trello
has an intriguing interface that resembles solitaire (you can even drag task cards across columns, just like you would playing cards). It’s easy to learn and works well for monitoring projects and assigning tasks. Trello also makes easy.

10. Wimi
offers users their own ‘unified workspaces’ where teams can manage projects and share files and calendars. You can control access in each workspace with a rights-based system. Wimi Drive, their file syncing software, helps you make the most out of cloud technology.

11. Milanote
is one of the qualified tools that can be used for serving numerous purposes including blogging. Using this tool, you can organize creative projects and place them into excellent visual boards. It will provide you a feel like you’re working on the wall in a creative studio. Milanote would be a great fit too for designers who work remotely.

Related:

Creating together
A task isn’t always one person’s responsibility. Sometimes team members need to create together. These are the best collaboration tools:

12. Codingteam
Coders can easily collaborate when writing their code through platforms like . It offers a free ‘software forge’ that encourages visibility and collective code building.

13. Igloo
is a company intranet that allows people to communicate and get work done. Its wiki allows colleagues to share information and ideas.

14. Google Docs
Google needs no introduction. Google’s collaboration tools include its Docs and Sheets services, which are designed to allow teams to edit files at the same time and save all their changes automatically.

15. Quip
started off as a mobile app and . Teams can import and work live on different file types. Edits are saved automatically and its chat, comment and checklist features make collaboration easy.

How do I choose the best collaboration tools for my business?
Companies should choose software that meets their individual needs. Here are some criteria that you can use to identify the best service for your team:

Prefer multiple features
Some tools offer excellent service but are only focused on one aspect of team collaboration. Give some thought to how efficient this really is. Teams may end up spending time changing between complementary software. It’s better to look for a tool that’s feature-rich and allows people to use it in many different ways.

Look for ease of use
This is obviously one of the most important criteria. If a service works but takes a lot of time to get used to, it won’t help teams (especially fast-growing teams.) Request a demo and keep an eye out for an intuitive interface and simple navigation.

Pay attention to privacy options
Collaborating with teams doesn’t mean all conversations and files should be public. Sometimes, you’ll want team members to have private conversations or work on sensitive projects. Make sure you look at privacy options before you choose a service.

Opt for cloud
Cloud-based technology has many advantages. It can solve your version control headaches by allowing you to see recent edits and activity. All information is stored online so everyone can be on the same page, no matter where they are.

Ask for integrations and compatibility
Remember that it’s better to use a tool with multiple features? Well, not always. Occasionally, you discover a tool that does one thing perfectly. Integrations are key. Look for tools that seamlessly integrate with other apps or software. Compatibility is also important. For example, your tools should support all the file types your team normally uses.

Tutorial:

Frequently asked questions
How do businesses use collaboration tools?
Collaboration tools are leveraged by businesses to enable teams to work together on projects, even when they’re not in the same location. They enhance communication and project organization, thereby increasing workflow efficiency, especially in remote or distributed teams.

What are the benefits of using collaboration tools?
Collaboration tools significantly boost productivity by saving time and resources. They improve communication, foster idea generation, and enhance team morale. These tools also support remote work, making it easier for teams to collaborate effectively from different locations.

Can collaboration tools help companies grow?
Absolutely! Collaboration tools not only enhance team productivity but also foster creative problem-solving and idea generation. This can incite new ideas and innovative approaches, providing ample room for growth and evolution in the workplace.

What should one consider when choosing collaboration tools?
When choosing collaboration tools, it’s important to consider multiple features, ease of use, privacy options, and whether the tool is cloud-based. Also, check for integrations with other apps or software and compatibility with the file types your team commonly uses.

Can collaboration tools improve remote work?
Yes, collaboration tools are essential for effective remote work. They facilitate seamless communication, efficient project management, and easy file sharing across different locations, making remote work more productive and less challenging.

Source: https://resources.workable.com/tutorial/collaboration-tools

The 11 Best Cloud Collaboration Software Tools • GITNUX

Finding the best free live meeting software can be overwhelming due to the abundance of options available. Whether you need a platform for virtual conferences, webinars, or team meetings, there are several free live meeting software solutions to consider. In this blog post, we will explore the features and benefits of the top options to help you make an informed decision that suits your needs. We will also discuss the pros and cons of each software, ensuring you choose the best fit for your business and ensure productive, efficient, and successful meetings.

One of the leading free live meeting software solutions is Zoom. With Zoom, you can host a meeting with up to 100 participants, including 49 video feeds and 10,000 viewers. Additionally, Zoom allows you to record meetings, share screens, and utilize breakout rooms to divide participants into smaller groups. The benefits of Zoom include its user-friendly interface, high-quality video and audio, security, affordability, and a variety of features that foster connectivity. However, Zoom has some limitations, such as limited customization options, lack of support for third-party integrations, and limited international user support. Zoom is free for meetings with up to 100 participants, but larger meetings require a paid plan starting at $14.99 per month.

Microsoft Teams is another noteworthy free live meeting software option. As part of the Office 365 suite, Microsoft Teams aims to enhance collaboration and communication within teams. Key features of Microsoft Teams include video and audio conferencing for up to 250 people, screen and file sharing, chat and messaging, integration with other Office 365 applications, team creation and management, customizable backgrounds, meeting recordings, live captions, and more. The benefits of Microsoft Teams include its ease of use, security, accessibility from any device, collaboration in real-time, file sharing, and meeting recording capabilities. However, Microsoft Teams is limited to Office 365 users, allows a maximum of 250 people in a meeting, and lacks support for external applications and third-party integrations. It is free for Office 365 users, but non-Office 365 users can access a paid version starting at $5 per user per month.

Webex is a free live meeting software suitable for hosting meetings, webinars, and video conferences. It offers features such as HD video and audio quality for up to 100 participants, screen and file sharing, real-time chat, a virtual whiteboard for collaboration, and meeting recording. The advantages of Webex include its ease of use, security, cost-effectiveness, high-quality video and audio, and compatibility with various devices. However, Webex may have fewer features compared to some competitors and is limited to 100 participants, which may not suffice for larger meetings. Webex is free for meetings with up to 100 participants.

Google Meet is a free live meeting software that enables hosting and joining video meetings with up to 100 participants. It is accessible via the web and mobile devices. Google Meet features high-definition video and audio, screen sharing, chat, end-to-end encryption, the option to join meetings without a Google account, meeting recording, and background blur. The benefits of Google Meet include its ease of use, security, free availability, compatibility with various devices, and support for large meetings. However, it has limited features compared to paid versions, lacks support for dial-in numbers, and does not provide breakout rooms. Google Meet is free for meetings with up to 100 participants, and additional features are available in paid versions starting at $6 per month per user.

Amazon Chime is a free live meeting software designed to facilitate video and audio conferencing, chat, and webinars. It offers high-quality audio and video for up to 100 participants, an easy-to-use interface with no downloads or plugins required, secure encryption, collaboration tools like screen sharing and file sharing

to enhance productivity, cost-effectiveness, and flexibility. Amazon Chime is free for meetings with up to 100 participants, and a paid version called Amazon Chime Pro is available for larger meetings at $15 per user per month.

Lastly, ClickMeeting is a cloud-based free live meeting software that enables users to host and attend online meetings, webinars, and conferences. It features an intuitive interface, screen sharing, video conferencing, chat and messaging, file sharing, polls and surveys, customizable branding, and more. ClickMeeting offers an easy-to-use platform that fosters effective collaboration and communication. It is a suitable option for those looking for simplicity and a range of features.

Source: https://blog.gitnux.com/cloud-collaboration-software-2/

Best Practices to Implement Secured Cloud Collaboration Tools – ISACA

According to a recent report by Gartner Inc., the spending on public cloud services is expected to grow significantly in 2021, reaching $332.3 billion compared to $270 billion in 2020. This surge in spending can be attributed to various factors such as cost-effectiveness and scalability. As organizations embrace hybrid working environments, there is a growing need for secure and flexible collaboration tools to facilitate effective communication among employees.

However, the implementation of cloud-based collaboration tools requires extensive collaboration between multiple teams to identify business needs and translate them into technical and security requirements. One of the major challenges in this process is achieving consensus among all stakeholders, which can often be a daunting task.

Based on my experience supporting the implementation of cloud-based collaboration platforms, I have noticed some common issues that organizations face. For instance, when multiple business units within a company use a shared cloud-based platform, each unit may have different security requirements based on their specific use cases. Implementing a one-size-fits-all solution without tailored security measures can lead to non-compliance and potential security incidents. It is important to recognize that what works for one department may not work for another.

In the 2020 Magic Quadrant for Meeting Solutions, Gartner Inc. identified 15 SaaS suppliers and highlighted the leaders in the market, including Microsoft, Cisco, and Zoom. However, with the increasing popularity and market share of collaboration tools, new options are emerging, and innovation in these solutions has become a business priority. As new features are introduced, new security concerns also arise.

For security professionals, ensuring the protection of data on new platforms is an ongoing challenge. It is essential to foster open collaboration between stakeholders to address these concerns effectively. To help tackle these challenges, I would like to share some best practices I have learned over the years.

While international guidelines provide valuable security recommendations for implementing cloud services, their practical application may vary depending on how the services operate and how data flows through them. Nonetheless, these resources serve as a valuable reference point for organizations.

Regardless of your role in implementing cloud-based platforms, it is crucial to understand that using third-party software to process data brings about various security and privacy considerations. The success of the deployment relies on effective cross-functional collaboration and alignment among stakeholders.

In conclusion, as the adoption of cloud-based collaboration tools continues to grow, organizations must address the security challenges associated with their implementation. By following best practices and fostering collaboration among stakeholders, companies can ensure the protection of their data while maximizing the benefits of these tools.

Source: https://www.isaca.org/resources/news-and-trends/isaca-now-blog/2021/best-practices-to-implement-secured-cloud-collaboration-tools

7 Best Cloud Collaboration Tools – ezTalks

Collaboration tools have become essential for working collectively and achieving common goals. With advancements in technology and the availability of various devices, using collaboration tools effectively has become easier, leading to improved productivity and efficiency in companies. These tools now offer enhanced features such as spreadsheets, slides, instant messaging, group chat, and video conferencing, allowing users to arrange video conferences or web meetings quickly, depending on participant availability.

In the current landscape, numerous collaboration tools come with distinct features to enhance user experience. Cloud collaboration tools, in particular, have gained appreciation from businesses due to their developed and user-friendly features. If you’re searching for a collaboration tool for your business, consider the following cloud tools:

1. ezTalks Cloud Meeting: Recognized as one of the best cloud collaboration tools, ezTalks Cloud Meeting provides free cloud collaboration for up to 100 participants. This means you can initiate cloud collaboration with 99 participants at no cost. The tool offers cloud-based solutions that enable businesses to communicate and connect with employees remotely, share files, and effectively complete tasks. It provides unlimited online meetings, private and group chat, content and screen sharing, an interactive whiteboard, high-definition audio and video, annotations and recording/playback features, and more.

2. Yammer: Yammer is another cloud-based collaboration tool that allows private collaboration and communication by creating multiple groups. It also enables the addition of external collaborators. Users can sign in using their office email and utilize the platform for official purposes via desktop or mobile devices. Key features include private or public chat, status liking, inbox notifications, external collaboration, and document sharing. Yammer is widely used by both small and medium-sized businesses, offering a centralized space for file sharing, conversations, updates, and more.

3. Evernote: If you’re looking for a versatile tool for cloud collaboration, Evernote is designed to meet your needs. It allows you to sync your notes across different platforms and offers an easy-to-use design, making it a preferred option for businesses, despite not being highly appreciated by IT sectors. Evernote provides both free and paid options, with the free version available on both mobile and desktop. The paid version offers improved features such as central user administration, screenshot images, and single workspace collaboration.

4. Prezi: Prezi is a cloud collaboration tool primarily known as an online presentation tool and an alternative to PowerPoint. It uses a single canvas instead of slides, allowing for unstructured and free-form presentations. The tool is user-friendly and offers offline editing capabilities. Key features include better collaboration with multiple users, remote presentations, handover presentations, importing PowerPoint slides, adding sound and narration, and embedding videos. Prezi is also mobile-friendly.

5. Skype: Skype is widely regarded as one of the best cloud-based collaboration tools, known for its features like free Skype meetings, PowerPoint collaboration, and screen sharing. It offers both paid and free options, allowing you to host online meetings with up to nine participants for free. The paid version provides advanced features such as instant messaging, online meeting recording, and group meetings for up to 250 participants. Skype is popular for teleconferencing and video conferencing, used globally for web conferencing and personal purposes.

6. Cisco WebEx: Cisco WebEx is a top cloud collaboration tool extensively used for web conferencing and online meetings, enabling businesses to enhance productivity and efficiency. Key features include file sharing, screen sharing, private and public chat, and annotation. The tool offers both free and paid services, allowing web meetings with two participants for free. It works on desktop and mobile devices. For advanced features, opting for the paid service is recommended. Cisco WebEx prioritizes security with end-to-end data encryption.

7. Office 365: Office 365 is a comprehensive cloud collaboration tool that offers various

Office 365 is a comprehensive cloud collaboration tool that provides a range of functionalities, including Excel, file storage, Word, PowerPoint, SharePoint Online, and Exchange Online. It is highly regarded for its extensive functionality and features, suitable for businesses of all sizes, from small to large, and integrates well with multiple platforms. Additionally, Office 365 offers advanced security features to ensure data protection.

Each of the seven cloud collaboration tools mentioned above comes with specific features and capabilities. Many of them offer both free and paid versions, allowing you to choose based on your business requirements. It is crucial to understand your specific needs and consider factors such as the number of participants, file sharing capabilities, communication options, and security features when selecting a collaboration tool for your business.

Source: https://eztalks.com/video-conference/7-best-cloud-collaboration-tools.html

Best collaboration app 2022: Top team tools | ZDNET

Over the past couple of years, many people have transitioned to working from home. While this may be a dream come true for some, it also brings about its own set of challenges, particularly when it comes to collaborating with remote team members. To maintain productivity and morale, teams require online collaboration tools that facilitate real-time collaboration and mimic the experience of working together in an office. Relying on email and individual to-do lists is no longer sufficient. Integration is crucial, and remote workers need access to the right tools that combine features like instant messaging, video calls, screen sharing, and time tracking. In this article, we will explore some of the best online collaboration tools available in 2022.

Google Workspace is our top pick for the best collaboration app. Although Google is widely known for its search engine, Google Workspace offers much more. It includes various remote collaboration tools such as Google Docs, Sheets, Slides, Hangouts Meet, and Chat. The pricing for Google Workspace starts at $6 per month per user.

Atlassian Jira is specifically designed for software development teams. It allows users to plan, track, and prioritize the creation process, as well as generate reports for each step of the project. Jira integrates with over 3,000 different apps and services, and there is a free version available for teams with fewer than 10 users. The pricing for Jira starts at $7.50 per month per user.

Slack is widely used by companies around the world and offers integration with various services such as Dropbox, Google Drive, Salesforce, and Zoom. It provides a free plan for small teams, and the pricing starts at $6.67 per month per active user. Slack also offers a 99.99% guaranteed uptime service level agreement (SLA) for higher-priced plans.

Dropbox Business goes beyond file storage and provides a smart workspace where teams can collaborate and access their work from any device or web browser. It integrates well with tools like Slack and Zoom and offers a 30-day free trial. The pricing for Dropbox Business starts at $16.58 per month per user (minimum three users).

Asana is ideal for project-focused teams. It allows users to map projects as Gantt charts, create step portfolios, and monitor the workload of team members. Asana integrates with a wide range of online services, including Adobe Creative Cloud, Slack, Microsoft Office 365, and Gmail. It offers a free plan, and the pricing starts at $10.99 per month per user, with paid plans providing priority support and Premium Academy trainings.

Microsoft offers two different collaboration platforms: Microsoft Teams and SharePoint. SharePoint is a collaboration platform that integrates well with other Office 365 apps, while Microsoft Teams serves as a hub for remote workers to chat, meet, call, and collaborate in one place. The two platforms can also be integrated. Microsoft Teams has a free plan, while SharePoint starts at $4 per month per user.

Trello aims to make project organization more enjoyable by using boards, lists, and cards. It offers a flexible and user-friendly approach to project management. Trello provides a limited free plan, and paid plans, which include larger file attachments, unlimited team boards, and app integrations, start at $10 per month per user.

Effective online collaboration requires planning, preparation, and the right tools. By providing remote workers with a platform that simplifies real-time collaboration, organizations can enhance efficiency, productivity, and overall support for their remote teams. The selection of collaboration tools mentioned in this article is based on testing, sales information, and customer reviews. However, it is important to carefully consider your specific needs and ensure that a service meets your requirements before making a decision. Taking advantage of any free trial options can also help you evaluate a service before committing to it.

In conclusion, the shift to remote work has increased the demand for effective online collaboration tools. Google Workspace, with its comprehensive suite of collaboration and communication tools, is our top recommendation. However, it’s important to assess your specific needs and explore other options such as Atlassian Jira, Slack, Dropbox Business, Asana, Microsoft Teams, and SharePoint. These tools offer various features and integrations to support remote collaboration. By investing in the right collaboration app and ensuring seamless integration, organizations can empower their remote teams to work efficiently and effectively.

Source: https://www.zdnet.com/article/best-collaboration-app/