Best EFSS (Enterprise File Sync and Share) Providers in 2023

Welcome to the Cloudwards.net roundup of the best EFSS (Enterprise File Sync and Share) providers in 2023. This guide aims to help small business owners find the most suitable online storage service for their businesses. The rankings were determined based on key collaboration features such as sync, file sharing, user management, and work productivity integrations.

Rather than simply listing the best EFSS services, this guide is divided into different categories to cater to specific business needs. However, all the top EFSS providers share some common themes. They are built for teams and prioritize multi-user management and collaboration. Security is also a crucial aspect, although it’s important to find a balance between robust security measures and usability. Integrations with other tools and platforms are also important for seamless workflows.

Additionally, pricing is considered in terms of overall value rather than just the cost. Ease of use is an important factor, but all the recommended providers offer a baseline of usability acceptable for most businesses. Support varies depending on the plan, so it’s recommended to read the individual reviews for specific details.

The best EFSS providers overall are:

1. pCloud for Business: Known for its flexibility, pCloud offers features like pCloud Drive and pCloud Crypto for secure data encryption. It also provides extensive user management options and file request functionality.

2. Box Business: This feature-rich service offers a user-friendly interface and a wide range of integrations, including Google Workspace and Office 365. It provides strong security measures and private key management options.

3. Sync.com: Initially popular as a personal cloud storage service, Sync.com also offers a solid business solution with client-side encryption. It stands out for its affordable pricing plans and ease of use.

4. Egnyte Connect: Notable for its native support for Microsoft Office and Google Workspace, Egnyte offers easy file sharing and collaborative storage options. It prioritizes business file sharing and syncing needs.

5. Zoho WorkDrive: Zoho offers a comprehensive suite of apps that integrate seamlessly with WorkDrive. It provides advanced editing tools, security features, and competitive pricing plans.

For businesses seeking the best value EFSS options, the following providers offer low pricing without compromising on features:

1. Zoho WorkDrive: Starting at $2 per user per month, Zoho WorkDrive offers impressive features and scalability in terms of storage space.

2. Sync.com for Teams: With plans starting at $6 per user per month, Sync.com provides affordable pricing, strong security measures, and ease of use.

3. Microsoft OneDrive for Business: Starting at $5 per user for 1TB of storage, OneDrive for Business offers flexible scalability options and the ability to download full versions of Office 365.

When it comes to file sharing, the top EFSS providers are:

1. Egnyte Connect: Egnyte offers comprehensive file sharing features, including individual and group sharing options, link passwords, and access restrictions.

2. Dropbox Business: Dropbox provides shared folders and excellent settings options for file links, including password protection and expiry dates.

3. Box Business: While Box Business includes password and expiry settings for links, it lacks an easy way to audit created links.

In terms of file syncing, Dropbox stands out for its block-level sync feature, which enhances sync performance and efficiency.

In conclusion, this guide provides a comprehensive overview of the best EFSS providers in 2023, considering various factors such as collaboration features, security, integrations, pricing, ease of use, and file sharing and syncing capabilities. It aims to assist small business owners in making informed decisions about the most suitable EFSS service for their specific needs.

Source: https://www.cloudwards.net/best-enterprise-file-sync/

Best Enterprise Cloud Storage in 2023: Big Business Storage

Finding the best enterprise cloud storage service can be a challenging task, considering the numerous features, compliances, and integrations available. However, we have done the research for you and identified the top five options for enterprise cloud storage in 2023. It’s important to note that the order in which these services are listed does not necessarily reflect their quality, as different businesses have varying needs and budgets.

The first service we recommend is Egnyte. It stands out as the best overall business cloud storage service, offering a wide range of third-party integrations, hybrid cloud storage options, and robust security features. Egnyte allows for custom company-wide security policies, on-the-fly reports, custom file metadata, and data redundancy for disaster recovery. While it may be more expensive compared to other providers, its extensive features justify the price. Additionally, Egnyte supports hybrid data storage, enabling the use of public and private cloud services seamlessly.

If multi-cloud capabilities are not a priority for your business, Sync.com is a cost-effective option. Despite its affordability, Sync.com offers enterprise-grade features such as file activity logs, private file sharing, and granular user management. It also excels in security, providing end-to-end encryption, data compliance with HIPAA and GDPR, and data replication across certified data centers. Sync.com’s pricing is particularly attractive, offering 1TB of storage per user for only $5 per month on an annual plan.

Box Business is another notable enterprise cloud storage service that rivals Egnyte in terms of features and integrations. Box offers a variety of third-party integrations, including Okta for enhanced data protection. It provides classification-based security controls, automatic threat protection, and customizable data residency and privacy settings through Box Shield and Box Zones, respectively. Box’s Content Cloud platform facilitates collaboration and integrates with popular apps like Office 365 and Google Workspace. While Box may lack support for block-level sync and paid private key management, it offers unlimited storage for $15 per user per month on its Business plan.

Zoho WorkDrive strikes a balance between affordable pricing and essential enterprise storage features. It includes active directory support, device-level control, and dense user management. Although Zoho doesn’t offer traditional third-party integrations, its Zoho Flow feature allows for automated processes and workflows between WorkDrive and other supported apps. WorkDrive also comes bundled with Zoho’s office suite, which offers a range of applications and collaboration tools. The pricing for WorkDrive starts at $2 per user per month and scales with additional users.

Finally, OneDrive for Business is a compelling option, particularly for businesses already using Microsoft’s suite of applications. OneDrive serves as a hub for Microsoft’s services and integrates well with Office, OneNote, and other Microsoft tools. It supports useful third-party integrations such as DocuSign, SalesForce, and Wrike. Powered by Microsoft’s Azure network, OneDrive offers seamless file sharing, easy desktop integration with Windows File Explorer, and robust syncing capabilities. While OneDrive for Business is a solid standalone cloud storage service, it is even more impressive when used in conjunction with other services such as Egnyte or Box. Microsoft offers different pricing plans for OneDrive and Microsoft 365 Business that include additional applications and services.

Ultimately, the choice of the best cloud storage service for your business will depend on your specific needs and requirements. Egnyte, Sync.com, Box Business, Zoho WorkDrive, and OneDrive for Business are all excellent options to consider. Each service has its own strengths and weaknesses, so it’s crucial to assess which features are most important for your business’s cloud storage solution.

Source: https://www.cloudwards.net/best-cloud-storage-for-enterprise/

5 Leading Enterprise File Sync and Share Providers

Enterprise File Sync and Share (EFSS) is a service that allows employees to sync and share various types of files across multiple devices within and outside an organization. EFSS solutions are designed to provide secure file-sharing capabilities and support collaboration among employees. In this article, we will discuss the essential features of a good EFSS platform and introduce five leading providers in this space, including Bigtincan.

Public cloud services like Dropbox and Google Drive were initially popular for personal file sharing but may not be suitable for storing sensitive enterprise information due to security concerns. EFSS solutions offer similar user-friendly interfaces but with stronger security measures and advanced collaboration features to address the needs of modern businesses.

When choosing an EFSS solution, integration with major cloud storage services is crucial. Many organizations use multiple cloud storage platforms, and migrating all the data to a new platform can be time-consuming and disruptive. Bigtincan stands out among EFSS providers by offering integrations with various content repositories such as Dropbox, Google Drive, SugarSync, and more. This allows employees to access files from different platforms through a unified interface without the need to change their workflows.

Another important feature is an advanced search function that enables employees to find files quickly without having to navigate through numerous folders. Bigtincan’s advanced search capability indexes files from connected repositories and provides relevant search results based on user roles and previously accessed files. It even suggests related content and offers push notifications for file updates or important announcements.

Content security and compliance are paramount in EFSS solutions. Bigtincan incorporates robust security measures to protect data during access, sharing, and synchronization. Admins can manage user access rights, encrypt content, and add watermarks to prevent misuse. Bigtincan also offers other security features such as content control and detailed reporting to ensure the safety of enterprise data.

Collaboration is a critical aspect of EFSS platforms, and Bigtincan provides in-app collaboration features similar to Slack. Users can communicate and collaborate in real-time, make annotations, edit files, and share documents internally. Additionally, Bigtincan offers microsites for easy content consumption and browser-based video conferencing with tracking capabilities.

Intelligent data analytics is another essential feature of EFSS solutions. Bigtincan provides dynamic reporting on file usage, allowing organizations to measure the value of content and understand user engagement. It employs a gamification system called Social IQ to measure user actions and Content IQ to assess content popularity.

Customizable workflows are vital to ensure a smooth transition to an EFSS platform. Bigtincan offers extensive customization options, allowing organizations to tailor the platform to match existing workflows and interfaces. Users can create their personal document management system, create shortcuts for frequently used files, and store favorite content without changing the original repository’s structure. Moreover, Bigtincan can develop custom collaboration features to meet specific team requirements.

Offline access is crucial for a modern workforce, and Bigtincan ensures that users can access files and collaborate offline on mobile devices without compromising data security.

In summary, a good EFSS platform should offer integrations with major cloud storage services, advanced search capabilities, robust security and compliance features, in-app collaboration, intelligent data analytics, customizable workflows, and offline access. Bigtincan is an EFSS provider that excels in these areas, offering a comprehensive solution for secure file syncing, sharing, and collaboration across devices.

Source: https://www.bigtincan.com/resources/enterprise-file-sync-and-share/

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Source: https://www.marketwatch.com/press-release/enterprise-file-synchronization-and-sharing-efss-market-report-global-size-share-growth-and-industry-trends-2023-to-2030-2023-01-27

Enterprise file sync-and-share market evolves as adoption expands

The enterprise file sync-and-share (EFSS) market is undergoing significant evolution and expansion as more organizations adopt these tools for broader content management and collaboration purposes. The growth in the EFSS market is driven by the increasing adoption of content collaboration platforms and the recognition of the need for secure file-sharing tools.

According to Gartner, a leading research and advisory company, it was predicted that by 2020, 80% of large and midsize organizations would deploy content collaboration platforms as part of their content productivity strategy. Forrester’s survey also revealed that a significant percentage of security decision-makers had already implemented or planned to implement secure file-sharing tools in the near future.

EFSS vendors have responded to this growing demand by extending the functionality of their products beyond basic file syncing and sharing. Most EFSS offerings now integrate communication, collaboration, and content management features, enabling individuals and workgroups to perform a wide range of tasks. In fact, Gartner renamed its Magic Quadrant for Enterprise File Synchronization and Sharing to Magic Quadrant for Content Collaboration Platforms in 2017 to reflect these expanded capabilities.

A TechTarget study on the EFSS market found that organizations employ various approaches to meet their file sync-and-share needs. Some leverage enterprise content management (ECM) systems or document management platforms like SharePoint, while others use in-house or custom-built applications. Additionally, managed file transfer, EFSS, and cloud-based ECM solutions are also popular choices. However, 20% of respondents reported not using any EFSS solution.

When making EFSS purchasing decisions, enterprises prioritize hybrid on-premises and off-premises services, followed by on-premises private cloud, off-premises hosted (software as a service), and other deployment models. The primary drivers for adopting EFSS include the need for collaboration tools, enhanced file sharing security, and support for mobile access to corporate documents. Centralized management, log records, control, and discouraging unauthorized file sync-and-share services are other considerations.

Regulated industries with specific compliance requirements make up a significant portion of EFSS users. The top business problems that organizations aim to solve with EFSS adoption include improving file syncing and sharing while centralizing content access, enhancing the employee mobile experience, addressing file security and access, and reducing content silos. Regulatory compliance, e-discovery, effective content reuse, and information governance strategies are also important factors.

When selecting an EFSS product, integration of cloud storage with on-premises storage is the most critical feature for organizations. Other considerations include support for cloud-based file sharing and collaboration, web-based file access, synchronization across multiple devices, encryption of files, centralized administration, access controls, cloud storage integration with installed software, file synchronization across multiple locations, and mobile OS support.

Most organizations plan to deploy EFSS purchases across the entire organization, with IT departments being the primary users. Direct purchasing from vendors or manufacturers is the preferred method, while some organizations opt for resellers or a combination of both. Other technology or services beyond EFSS, such as IT consulting or additional hardware, may also be considered to support the project.

In summary, the enterprise file sync-and-share market is evolving rapidly as organizations seek comprehensive content management and collaboration solutions. EFSS vendors have expanded their offerings to meet these demands, integrating communication, collaboration, and content management features. The selection of an EFSS product is driven by various factors, including integration capabilities, cloud support, file access, security, and administration features.

Source: https://www.techtarget.com/searchdatabackup/feature/Enterprise-file-sync-and-share-market-evolves-as-adoption-expands

Enterprise File Synchronization and Sharing (EFSS) Market Forecast 2023-2028

The global enterprise file synchronization and sharing (EFSS) market has experienced significant growth and is expected to continue expanding in the coming years. The market size reached US$ 8.1 billion in 2022 and is projected to reach US$ 31.0 billion by 2028, with a compound annual growth rate (CAGR) of 22.72% during the forecast period of 2023-2028.

EFSS refers to a software service that enables users to synchronize and share files, such as photos, documents, and videos, across various devices and storage platforms, including cloud and on-premises storage. These services facilitate secure data synchronization and sharing among employees, external clients, and partners. EFSS platforms also offer advanced features like live version tracking, commenting, and workflow process management, which enhance collaboration, communication, and content management within enterprises. Small and medium enterprises are increasingly adopting EFSS services to support digitization, smart technology, and automation.

One of the key drivers of the EFSS market is the growing concern over the security and privacy of enterprise data. Organizations are transitioning from traditional data sharing methods to digital processes, leading to an increased demand for secure file synchronization and sharing solutions. Additionally, the adoption of cloud computing solutions to reduce operational costs in a competitive environment is fueling market growth. The shift from manual work profiles to software-based work and the rise in mobile workforces, digital workplaces, and remote workers are also contributing to the market’s expansion. Government regulations emphasizing data security are further bolstering the market. Other factors driving the market include rapid urbanization, industrialization, high-speed internet penetration, the emergence of 5G networks, increased disposable income levels, and extensive research and development (R&D) activities.

The report provides a comprehensive analysis of the EFSS market, including key trends in various sub-segments. The market is segmented based on components, deployment types, organization sizes, applications, industry verticals, and regions. The competitive landscape of the market is also examined, featuring profiles of key players in the industry.

In terms of component segmentation, the market is divided into solutions and services, with solutions currently dominating the market. The deployment types are categorized as cloud-based and on-premises, with cloud-based solutions holding the majority market share. The application segment includes cloud virtualization, enterprise content management systems, enterprise mobility, enterprise storage and backup, enterprise document management, and others, with cloud virtualization as the leading application. The industry verticals covered are telecom and IT, BFSI, retail, manufacturing, education, government, and others, with the telecom and IT industry holding the largest market share.

Geographically, the market is segmented into North America, Asia-Pacific, Europe, Latin America, and the Middle East and Africa, with North America currently leading the global market.

Key players in the EFSS market include Accellion Inc., Acronis International GmbH, Blackberry Limited, Citrix Systems Inc., CTERA Networks, Dropbox Inc., Egnyte Inc., Google LLC (Alphabet Inc.), Microsoft Corporation, Open Text Corporation, SS&C Intralinks, Sugarsync Inc., and Thomson Reuters Corporation.

In summary, the global EFSS market is poised for significant growth, driven by factors such as increasing data security concerns, adoption of cloud computing, rise in mobile workforces, and government regulations emphasizing data security. The market offers various opportunities for solution providers across different industries and regions.

Source: https://www.imarcgroup.com/enterprise-file-synchronization-sharing-market

Enterprise File Sync and Share (EFSS) Solution – FileCloud

FileCloud is an enterprise file sync and share (EFSS) solution that offers both on-premises and cloud-based options. It provides users with the ability to access, sync, and share files across multiple devices, facilitating team collaboration and enhancing productivity. Additionally, FileCloud prioritizes enterprise-grade security and manageability features.

Access, sync, and share capabilities are the basics of FileCloud. Users can securely access enterprise files, including large files such as CAD/CAM and media, from anywhere, enabling them to perform their daily work efficiently. FileCloud offers multiple ways to access organization files, including through the web, sync, FileCloud Drive, mobile apps, and WebDAV. Sharing files is made easy by generating secure links with features such as password protection, expiration dates, and global policies.

One of FileCloud’s key advantages is its superior security compared to public software-as-a-service (SaaS) file sharing offerings. While SaaS solutions are susceptible to spoofing and ransomware attacks, FileCloud’s distributed architecture and unique capabilities allow for monitoring, prevention, and remediation of data leakage, ensuring the protection of corporate data across all devices. The platform is equipped with advanced management controls and detailed activity logs, enabling organizations to manage and secure their data without sacrificing control.

FileCloud also emphasizes easy integration with existing corporate IT systems. It seamlessly integrates with systems such as Active Directory, NTFS file permissions, network shares, ADFS, and NTLM SSO. The platform’s powerful APIs enable effortless integration with various line-of-business applications. Furthermore, FileCloud offers integration with specialized apps like PDF Expert and Bluebeam, catering to the construction industry’s specific needs.

Scalability is another key aspect of FileCloud. Its enterprise cloud sync supports Multi-Tenancy and High Availability architecture, allowing for seamless scaling. Moreover, FileCloud introduces ServerLink, an industry-first remote office solution that addresses the latency and high availability requirements of companies with remote job sites and varying internet connectivity. ServerLink enables replication of one FileCloud site to another site in a different location, making it an ideal fit for remote job sites.

FileCloud’s EFSS solution offers several features and capabilities. It can be deployed on-premises, granting organizations complete control over their data. For companies seeking secure cloud storage while retaining total control over their data, FileCloud can be self-hosted behind corporate firewalls. It also leverages existing network shares and NTFS permissions, allowing for seamless integration and authorization using the same permissions already in place.

Designed for mobile use, FileCloud ensures a consistent user experience across any operating system or device, enabling file access from iOS and Android devices. Users can access data, attend meetings, and check daily sales data without the need for a laptop or desktop.

FileCloud provides advanced sharing options, including public, private, and temporary file shares. It offers granular file download controls and various security options, such as password protection, control over permissions for browsing, file preview, file downloads, and file uploads to specific folders.

The platform caters to enterprises of all sizes, enabling users to access, share, and synchronize company files and documents from any device and location. Enhanced security features are available for enterprise cloud storage and file sharing, reflecting FileCloud’s commitment to data security.

FileCloud Drive allows users to access files on the FileCloud server as if they were local files on a Windows system. Instead of downloading files from FileCloud and then modifying and uploading them back, FileCloud Drive allows users to directly edit files in a manner similar to editing files on a Windows PC.

Network share synchronization is a feature that enables FileCloud to synchronize data in real-time across computers, smartphones, and tablets. This functionality allows teams to access files, data, and information on the go, providing an optimal enterprise file sync

Source: https://www.filecloud.com/enterprise-file-sync-and-share/

Best EFSS Alternatives & Competitors

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The company Defense IT Solutions Inc offers a popular EFSS (Enterprise File Sync and Share) solution. EFSS is compatible with various platforms including Cloud, Windows, iPhone, iPad, and Android. However, if you’re looking for alternatives to EFSS, SourceForge has compiled a comprehensive list of options to consider in 2023.

SourceForge provides rankings and comparisons of the best EFSS alternatives, allowing you to evaluate their features, ratings, user reviews, and pricing. By carefully assessing these alternatives, you can make an informed decision for your business or organization.

In summary, Defense IT Solutions Inc offers an EFSS solution that supports multiple platforms. However, if you’re seeking alternative options, SourceForge’s curated list of EFSS competitors can help you compare features, ratings, user reviews, and pricing to make the best choice for your business.

Source: https://sourceforge.net/software/product/EFSS/alternatives

Enterprise File Sync & Share – what it is and what to look for – Nextcloud

Enterprise File Sync and Share (EFSS) is a software that enables users to access and share documents, photos, and videos across multiple devices. Its primary purpose is to prevent employees from using consumer-based file sharing applications to store and manage corporate data outside the control and visibility of the IT department.

The key features of EFSS applications typically include:

1. Cloud-Based Solutions: Most EFSS solutions are cloud-based, although there are hybrid or on-premises alternatives available as well. The cloud-based approach allows for easy access to files from anywhere and on any device.

2. User-Friendly Interface: EFSS provides a user-friendly web interface that displays files and offers sharing options through a sidebar. This interface simplifies file management and collaboration.

3. Real-Time Document Editing and Communication: Some advanced EFSS solutions offer real-time document editing and communication features within a single interface. This enables teams to collaborate effectively and streamline their workflows.

4. Mobile Accessibility: EFSS solutions prioritize mobile accessibility, allowing team members to work on files and share them from anywhere using their smartphones or tablets.

When selecting an EFSS solution, enterprises prioritize certain differentiating factors, including:

1. Security: As EFSS software handles highly valued and sensitive data, security is a crucial consideration. EFSS vendors provide cutting-edge security capabilities to mitigate risks such as data theft, leakage of private customer data, and ransomware attacks. It is essential to choose a solution with robust security features.

To illustrate a comparison between cloud-based EFSS (Microsoft OneDrive) and an on-premises solution (Nextcloud), consider the following points:

– Microsoft OneDrive is a popular cloud-based EFSS solution that offers seamless integration with other Microsoft services. It provides features such as file synchronization, sharing, and collaboration tools.
– Nextcloud, on the other hand, is a well-known on-premises EFSS solution. It offers similar functionalities to cloud-based solutions but provides greater control over data privacy and security, as the files are stored on the organization’s own servers.

In summary, Enterprise File Sync and Share (EFSS) software allows users to access and share files across devices while maintaining control and visibility for the IT department. Key features include cloud-based solutions, user-friendly interfaces, real-time collaboration, and mobile accessibility. Security is a crucial factor when selecting an EFSS solution, and enterprises can choose between cloud-based options like Microsoft OneDrive or on-premises solutions like Nextcloud based on their specific requirements.

Source: https://nextcloud.com/blog/enterprise-file-sync-share-what-it-is-and-what-to-look-for/